Volume 7, Issue 7
Keeping Library Staff on Common Ground
In This Issue
At Your Service
What’s Our Policy?
When I visit other libraries, I like to observe their physical layouts, what kind of chairs they have, what equipment is available to students, how items are displayed, and other new ideas we could steal to make our own library a better place for students to work.
One of our projects this year is to improve signage. This project has finally made it past the space committee, and we should be adding and upgrading in the near future. One of the goals of the new strategic plan is to evaluate our physical layouts and hopefully find ways to upgrade (that we can afford).
So, let’s challenge our status quos. If you have ideas for improvement, please pass them along.
Scanning and Other Archives Services for Faculty
By Catherine McIntyre
Archives (and Brent in particular) cannot provide scanning or similar services for faculty, staff, or students that are not connected with an Archives, digitization, or Library project. Even if the project is “not personal” and for their own academic research, publications, or projects, we cannot scan for them if it is not for one of our projects.
Please send faculty to the Innovation Center on the second floor of the Library for scanning help. Students should be sent to the Information Commons. Computers with scanners are available near the Reference Desk, with more near Carlos’ office.
Granted, Brent is probably the best on campus for this type of work, but he has more than enough work-related projects that keep him very busy, and these types of services could turn in to a full-time job in itself!
2 INFORMATION COMMONER
At Your Service
Library Summer Calendar
The Library will be closed on July 4 (Independence Day) and July 24 (Pioneer Day). We will also have shortened hours July 5-6 and August 9-24.
All summer vacations (once cleared with your supervisor) should be listed on the shared Outlook Vacation Calendar. If you do not have access to the calendar, please contact Annie Smith at firstname.lastname@example.org.
Recalling Checked Out Materials
By Jacques d’Emal
Azucena has changed the settings in Symphony for recalls. As of May 9, only items with a 120 day loan period (books and music CDs checked out to faculty) can be recalled.
Once recalled, an item’s due date will be three weeks from the day the recall is placed. Even if the item is due in less than three weeks, its new due date will be three weeks from the date of recall. If you are assisting a patron, please advise them that placing a hold is the better option. The hold prevents the item from being renewed but does not extend the due date.
By Mark Stevens
UVU Library MediaWiki Server
A project request has been submitted to OIT to build a new virtual server dedicated to the MediaWiki software to support the creation of research guides and the staff directory. The new server will probably be called mediawiki.uvu.edu.
Once the project request is approved and assigned, we expect the server to be built and delivered to the Library sometime in June.
ContentDM 6.3 Server Status
We’ve traded a lot of emails with OCLC in recent weeks as part of an initial effort to get ContentDM 6.3 up and running. At this point, we’ve decided to step back and make some corrective changes to the server, and restart the installation from scratch. In light of the various problems that have occurred, the safest path is to redo a “clean install” from scratch to avoid possible operational or maintenance problems in the future.
News From Systems INFORMATION COMMONER 3
Circulation’s Experience with Collaboration and Communication
By Cole Smithey
While working to improve collaboration and communication in our department, we have learned several things that we wanted to share:
Communication and collaboration are not synonyms. Communication includes socializing that leads to building relationships of trust. Collaboration is sharing knowledge and work in pursuit of a common goal or objective. For Circulation, this means fostering new ideas and better communication.
Space matters. Johnson and Hargis reported in a white paper for Allsteel that “The average worker spends about half of his or her time working with others. The challenge of organizations is to provide their people with environments that give them the team space, technology, and the work protocols they need to collaborate along with private spaces as needed” (http://cms.allsteeloffice.com/SynergyDocuments/CollaborationWhitePaper.pdf).
Ideas need space, too. It’s crucial to have available space and equipment, such as whiteboards, to share ideas, thoughts, and sketches where everyone can weigh in on the matter. According to Reebok, Welch’s, Pixar, LEGO, and Google, the bigger the idea space the better.
Individual work is equally important. Ideas that come from collaboration and communication will not move forward unless employees have time and space for individual work on them.
One genius idea is an exception, not the rule. Most progress has been from a collection of ideas from numerous people about a common objective, rather than one idea from one person.
Know the difference between formal and informal. Spur of the moment interactions leading to collaboration are times of informal discussions and are not times for formal decision making.
The next time you’re in the Circulation Suite, check out our new, still evolving, collaboration space. Take a look at your department and see how you can create more opportunities for communication and collaboration.
Secord Floor Storage Room
By Joanna Killgore
The second floor storage room (or oubliette, as we fondly refer to it in Circulation) is a project that has been in the works for a while and is still not quite finished. We began work on it over Christmas break, weeding out things that
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News from Access Services
4 INFORMATION COMMONER
News from Technical Services
By Keith Rowley
Our regular book ordering was completed about a month ago, although we still occasionally send out faculty requests. Because so many orders went out earlier in the year, we are now receiving books from the vendors in great quantities. For the first time in about a year, we have a backlog in cataloging. But since we aren’t sending out many orders now, in a couple months the number of books being received will greatly diminish. Cataloging will probably be caught up by the time we start sending next fiscal year’s orders.
Credit card orders are still being processed at a steady pace. Christina won’t be able to have any rest from ordering until we do the yearly rollover. The rollover will happen around June 21. Between that date and the end of June, no new orders can be entered and no old orders can be invoiced. Acquisitions will be able to catch up with filing and other paper work.
Library donations have slowed down. We haven’t been receiving as many as previously. We even have a number of empty donation shelves. However, that will probably change since Annie has informed us that a large donation of reference books and science journals is on its way.
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weren’t needed anymore. We realized that for the storage room to be more effective and organized, we would need to order new shelving. Most of the new shelving has finally arrived. We are working on getting the old shelves unloaded, disassembled, and the new ones put up. We plan to finish the project by the end of summer.
The storage room will be a magical world of labels in that room. All things will be labeled. The shelves will be organized appropriately into sections. There will be space for other groups in the Library to store things. There will be space for the librarians’ papers and research presentations, for the marketing committee’s materials, and so forth. Everyone gets their own shelf. (If you don’t have anything in there, but have things you would like to store, now is the time to let me or Chelsie Young know).
The decorations have been organized into holidays and things will no longer be scattered higgledy-piggledy about the room. We hope that this will enable any who use the room for storage to be able to quickly and easily find what they need and not get lost in a maze of objects and die. INFORMATION COMMONER 5
By Trevor Young
In an efort to expand our service base by giving
patrons more access options, Mike has
assembled a streaming task force consisting of
Debbie, Kim, and me. We are looking at a
myriad of streaming platforms and will have
trials to deeply evaluate content and platforms.
In our investigations, we are finding that
publishers, distributors, and vendors ofer either
very large pre-selected collections at high
subscription prices or they ofer title-by-title
selection at very high contract prices. Many
times, the content is not very impressive. There
may be some good content but, overall, they
don’t add real value to the collection. For
example, major educational content producer
and distributor Films for the Humanities &
Sciences’ streaming platform, Films On Demand,
charges the same price for a three year
streaming contract for a single title as it does for
the DVD itself.
It seems like the vendors with reasonable prices
and platforms also don’t have very impressive
content (Ambrose). However, we have been
able to identify one
platform filled with
which does seem to
meet our needs.
Press ofers VAST:
Online. By the time
this newsleter sees
press, we will have begun a trial for this
platform. Any and all feedback is appreciated.
The result of this study (and really, we’ve only
just begun) is that for now we will continue to
rely on DVDs for most premium titles. This does
not mean we are stuck with old methods. Our
streaming server is a wonderful way to meet
instructor needs. Nearly all of our videos (VHS,
DVD, Blu-ray) can be ripped and uploaded to the
server where they can be accessed through
ERES. The patron will have to log in to have
access to any video requested by their
instructor. Videos require a second password,
provided by their instructor. Videos are
available for a limited time due to copyright
restrictions. Sure, the level of access is not as
high as a streaming package, but it looks like this
option will meet demand at a much lower cost.
I think it will take a few more years before
streaming options are as atractive as they
ought to be. In the meantime, we will be able to
serve all of our instructors’ demands through
News from Media
ED I TO R I A L IN FORMA T I ON
The Information Commoner is an internal
communication tool published once a
month by and for the Utah Valley
University Library staf. Input from all
library staf is encouraged.
The deadline for information submital is
the third Friday of each month. Send
News from the Information Commons
6 INFORMATION COMMONER
News from Reference/Instruction
By Ben Wilson
This past spring, librarians were busy teaching. We taught 145 English and CLSS 1000 classes, 34 lower division classes, and 65 upper division classes. This gives us a total of 233 instruction sessions taught. This two more than Spring 2012 and 35 more than Spring 2011. Not bad for 12 librarians with a plethora of other duties!
One of our goals is to teach as many of the offered ENGL 1010 and 2010/2020 classes as we can. This past semester we taught 55% of the available ENGL 1010 classes and 60% of the scheduled ENGL 2010/2020 classes. These percentages are not bad, but we hope that future semesters will show improvement.
Thank you librarians for all your hard work!
NEWS FROM SERIALS
By Debbie Short
We are in the process of hiring someone for the vacated serials assistant position. We anticipate it will be filled sometime in June.
By Carlos Alarco
After almost five long years, the computers in the Library’s classrooms have been replaced.
The upgrade of instruction labs LI 205, 206, and 207 is nearly complete. LI 206 and LI 207 already have the new Lenovo all-in-one computers installed and running. New projectors will also be installed.
New iMacs have been installed in LI 205 and will be connected to the network during the last week of May. Initially, they will run Mac OS X and will have Window 7 added to them.
Feel free to have a look at any of the labs. Some of the old iMacs will be added to the InfoPods (the computer clusters on floors two through five) to give students access to more computers.
We should see less of this now that
the labs are updated. News from the George Sutherland Archives
INFORMATION COMMONER 7
By Catherine McIntyre
We have added ten
oral history interviews
to a new collection
called the World War
II Veterans Oral
(http://contentdm.uvu.edu/cdm4/browse.php?CISOROOT=%2FWWIIoral). This collection of more than 120 interviews was donated by Dr. Kathren Brown. The interviews were conducted by her students over a four year period, and we are just now able to scan and digitize the transcripts and audio interviews. It is a big project, but we have had a lot of help from a UVU history student intern.
We’re excited to offer these valuable resources online. We have also interviewed three veterans of the recent war in Iraq for a new collection of oral histories. It has been fascinating to listen to their experiences and to hear their points of view on current events and foreign policy.
The Archives has received
the scanned UVU school
newspapers back from
the vendor—they cover
1968 through 2012. They
are currently living on an
external hard drive, but
we will get them online
as soon as possible this
Aimee and I attended the Utah Library Association’s Annual Conference earlier this month. I helped staff the display table for the Mountain West Digital Library. We also attended the Conference of Intermountain Archivists (CIMA) Annual Conference in Salt Lake City between May 23-25. I co-presented at one of the sessions, “Creating and Transitioning Academic Archives in Utah,” with two archivists from Dixie State University. We will host the CIMA Fall Caucus here at UVU next October.
We plan to participate in a regional digitization project called “Pioneers In Your Attic: Preserving the Legacy of the Overland Migration” this summer and fall. Starting July 15, MWDL hubs will partner with area libraries to host scanning events where people can bring in heritage items, such as family letters, diaries, and photographs which deal with the 19th century overland migration period, to be scanned and have metadata assigned. We will add these items to a new centralized digital collection called “Pioneers in Your Attic: Preserving the Legacy of the Overland Migration.” I will work with libraries in Utah, Wasatch, and Millard Counties to schedule these events. Brent and I will visit various locations with a portable scanner and meet with people who have scheduled to have their materials scanned. People will get to keep their materials (or donate them to an archive, if they wish). They will be able to use their items for their own and public use. We already have a scanning event
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set for August 3, from 1:00 PM to 6:00 PM, at the Provo City Library. Please let me know if you have family treasures that were created between 1842 and 1869 and you’d be willing to share them with the world through digitization! Visit the project’s beta page at http://mwdl.org/portals/pioneers.php.
And congratulations to our Digitization Assistant Brent Seavers! Brent graduated this Spring. Not only that, but he got to reprise his role as a rock star in Sacramento! His old band, the Decibels, reunited to play a standing-room-only concert, and they’ll be playing in Spain this coming December. Come by and maybe he’ll let you have an autograph! We’re really happy for him—it sounded like a lot of fun.
8 INFORMATION COMMONER
Brent Seavers, rocking the house.
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