Volume 7, Issue 5
Keeping Library Staff on Common Ground
In This Issue
At Your Service
Wasatch Campus Library Update
What’s Our Policy?
I’ve said this before, but I’ll say it once more. Experience shows that life is not always predictable. One day, I was Roger Federer and the next day I was a mere mortal, lying on the floor and taking long, hot showers to keep my back from aching. Physical therapy and then surgery ate a huge hole in my sick days, and today I have built them back to a whopping ten days. If I hadn’t saved as many sick days as I possibly could, it would have meant Family Medical Leave Act ( FMLA) for me. FMLA is a great benefit, but it doesn’t issue you a paycheck.
Secondly, please be honest and conscientious about entering all of the time you owe. We treat everyone on the Library staff like an adult. We don’t punch clocks; we don’t count your minutes. We even give the luxury of flexible scheduling. At the very least, I expect everyone to be forthright and responsible in entering their required leave time.
Final random thought of the day: Everyone in the Library has strengths and weaknesses ( except me, of course). What you want in any organization is to utilize everyone’s strengths in places they are strong and to avoid placing people where they are less strong. Do you have some hidden talent of which we are not aware? Perhaps we could add those talents to the organization in some new way that benefits both you and the Library. Let’s focus on strengths.
Faculty Check Out Periods Updated!
By Lesli Baker
Faculty loan periods have changed to align with our peer institutions. Faculty check out is now 120 days ( four months) with up to two renewals for books, and seven days with one renewal for videos. If a faculty member needs an extended check out for videos, the circulation supervisors or reference librarians can give authorization. 2 INFORMATION COMMONER
Spring Break Hours
The Library will be open March 11- 14 and 16 for Spring Break from 8: 00 AM to 5: 00 PM. We will be closed Friday, March 15.
Who Would Win?
This year we are hosting a “ Tournament of Geniuses” for our Who Would Win match ups. Pick your favorites in a battle of wits among scientists, artists and musicians, philosophers, and writers. Get ready to vote on our website starting March 18!
By Lesli Baker
In last month’s newsletter, we looked at barriers that may prevent teamwork. So how do you overcome these barriers? Advanced Connections has several ideas that we can use to develop outstanding service as we work together to improve our organization.
Keep a Customer Focus— We all work to help our students and faculty be successful, and we need to always keep them in mind. But, we are also customers of other Library departments, and we need to respect each others’ needs as well.
Get Involved— When we work together to resolve problems, we will come up with the best solutions. Don’t be afraid to share your ideas on how to resolve problems or improve our organization. I know that Mike listens closely to your suggestions!
Continue to Learn— The more you know about a situation, the closer you are to a solution. If we are open to ideas and respect other viewpoints, we can find new ways of doing things.
Get Together Often— Since we moved into our building, I often hear how we don’t see each other very often. One of our goals with the new training sessions is to improve this situation! We want everyone to attend these sessions so we can develop an environment where we can share information and work together.
Keeping Everyone Active— In a service organization, we all have a responsibility to contribute ideas, even if they are for a different area.
Handling Disagreements— Sometimes we don’t all see eye to eye. Even though we may be frustrated, different viewpoints give us an opportunity to learn how we can be better and work together to find a solution that works for everyone.
At Your Service INFORMATION COMMONER 3
News from Technical Services
By Keith Rowley
The Cataloging department is hosting another MLS student. Mindy Hale, a graduate student with Emporia State University, is doing a cataloging practicum with us. She has just finished her first of five weeks learning how we do things. She has been working for the past three years at Orem Public Library, where she primarily does reference. She began cataloging for them six months ago, but she wanted some academic library experience before she graduates from Emporia. After her five weeks in Cataloging, she will begin a five week Archives practicum with Catherine.
At this time of the fiscal year, we should have about 73% of our allocated acquisition funds encumbered and/ or spent. As of February 21, we are at 72%. So acquisitions is right on track.
By Trevor Young
Most media items arrive in packaging that works perfectly for circulation purposes. However, we regularly buy film collections which will not work as a single item. For example, we recently acquired a complete set of Stanley Kubrick’s films on Blu- ray. The packing is very nicely designed, with a retrospective booklet and a separate booklet that stores all of the discs in one folder. In addition, there was an extra disc with bonus features. As you may know, Kubrick operated in most genres: crime, drama, sci fi, horror, weirdness, etc. Putting the complete set in one area of the collection would be a disservice for our browsers, and this meant the films would need to be split up. This presented us with a few problems. First, we needed to create a presentable cover for each disc. Second, we needed to decide what to do with the original packaging.
When we decide to create new covers for discs, Heather looks online to see if she can download images of the original covers. If she cannot find anything, she then must make a cover from preexisting images. She often gets very creative in the process. In the past, the original packaging was often discarded. We’ve recently identified a call number section which would allow for collecting this type of item for a film studies collection. Now we don’t have to throw away that nice Kubrick packaging. This will also make a great place for the bonus disc.
News from Media
All the weirdness
you can handle,
and then some. 4 INFORMATION COMMONER
The Information Commoner is an internal communication tool published once a month by and for the Utah Valley University Library staff. Input from all library staff is encouraged.
The deadline for information submittal is the third Friday of each month. Send information to Lesli via email.
News from Systems
By Kim Rollins and Annie Smith
Kim gathered business cards from each librarian and placed them in a box on the Reference Desk. We can use these to refer patrons to subject librarians when they need more extensive research help.
A second monitor has been set up at the Reference Desk to help us better assist our patrons. The reference librarians can now project their screen to the patron on the other side of the desk. This helps avoid turning the reference monitor around with both parties straining to see the screen and accidentally unplugging the monitor or having the patron come behind the Reference Desk where it can be very crowded.
Of course, every transaction has different solutions, but this is just one more option for giving our patrons convenient, professional services. For the librarians, it means that we need to make sure that the monitor is off while we check our email or chat with patrons via LiveHelp!
Please note that reference librarians will be staffing the Reference Desk during Spring Break.
News from Reference/ Instruction
Update Regarding our Systems Server Upgrades
By Mark Stevens
Symphony has been successfully upgraded to its latest version ( 3.4.1, service pack 2). All of its functions appear to be normal, and much of the RDA functionality that was desired was obtained.
The EZProxy server has been upgraded to version 5.6.3. Please let me know if you encounter any problems.
Next on the block is the migration of CONTENTdm to its new server with application version 6.2.
INFORMATION COMMONER 5
New Library Aides
Written by themselves
My name is Megan Wilson. I am from Huntingtown, Maryland, and I am a military brat. My father just retired from the Air Force where he flew Air Force II ( Vice President, First Lady, Congress members, etc.). I am the oldest of five children. We are all very close and love to play kickball, Just Dance, and eat out. My favorite book of all time is The Giver, but I loved The Hunger Games and am currently reading Matched. My favorite restaurant is PF Chang’s and currently my favorite TV show is The Walking Dead. I want to be a nurse someday and hope to reach that goal through UVU’s nursing program. It is my dream to work in a third world country for Doctors Without Borders and provide aid to those stricken with war or some sort of disaster. Plus, the human body fascinates me.
My name is Tori and no, it isn’t short for anything. I am currently a junior, studying English literature. I am from Williamston, South Carolina. I moved to Utah in December of 2009. I really enjoy living here, but I want to move somewhere else after I graduate next year. I love to watch movies and watch at least one a day. My favorite movies include: Moulin Rouge, Ruby Sparks, Drive, Pan’s Labyrinth, and Forgetting Sarah Marshall. I like to cook, sing, and dance, but I’m not very good at any of the three. After exploring the deepest, darkest caves in the world, I discovered that nothing satiated my appetite for learning and accompaniment more than the pages of a book which led me to my most enjoyable job yet, working at the UVU Library. I am excited to be here and look forward to the many adventures that await me.
News from Access Services
NEWS FROM THE INFORMATION COMMONS
By Carlos Alarco
Avid Media Composer 6.5 is now available on selected Information Commons iMacs. Four of the new 27 inch iMacs now have Avid Media Composer 6.5 installed on them. This software is available to any student with a valid UVID and password.
The other two 27 inch iMacs have Final Cut Pro 7 installed on them. News from the George Sutherland Archives
By Catherine McIntyre
On Wednesday, February 13, we finally shipped off around 45 years’ worth of student newspapers to be digitized! Elizabeth Raines, a history student doing an internship with us, helped us sort and organize the issues. We’re very excited to be able to provide freely searchable digitized copies of the newspaper from 1966 through 2012 ( give or take some missing issues). The digitization process, using a vendor named Fold3, should be complete in two to three months. Then we’ll load them into CONTENTdm and voila! The Tradewinds, The Press Pulse, The Press, the UTC Press, the College Times, and the University Times will be available for the world to see ( typos and all)!
Aimee and I have been going to conservation and preservation training with the preservation staff at the University of Utah’s Marriott Library. Sarah Rice and Aimee initially went, and now I am going in Sarah’s stead. We’ve learned how to construct boxes of any size from coroplast, in which we can story and protect some of the old fragile books and other materials we have in Archives. We also learned how to do basic paper repairs in order to stop rips and holes in maps and delicate book pages and spines.
We’ve added two new items to our Utah Fire and Rescue Academy ( UFRA) digital collection. Steve Lutz, a retired firefighter and trainer and assistant director for UFRA, was able to get two locally written and published books about the history of the Salt Lake County Fire Department from 1921 to 2004 for us to digitize. Brent worked very slowly and carefully to get high quality scans, and he did a great job, as you can see when you look at the items ( http:// contentdm. uvu. edu/ u?/ UVUFire, 77 and http:// contentdm. uvu. edu/ u?/ UVUFire, 183). Steve Lutz is also helping us collect photos of UFRA history and training sessions, as well as more about our local firefighters.
6 INFORMATION COMMONER
Look what we made!
Albert Marriot, first chief of the Salt Lake Volunteer Fire Department. From Salt Lake Community Fire Department: 1924- 2004. INFORMATION COMMONER 7
By Kim Rollins
One of my new responsibilities is to manage the Wasatch Campus Library. I am in the process of formalizing a Wasatch campus collection development policy. In general, collection development funds will go toward supporting degrees offered at the campus, which are:
Associate of Science ( AS) - General academics, behavioral science, business management
Bachelor of Science ( BS) - Elementary education
The collection will continue to be enhanced through donations and input from the subject librarians. All book processing for Wasatch materials is now being done here at the Orem campus. We will be continuing Annie’s quest to add the WASATCH location to the spines of the Wasatch books to prevent them from being reshelved in the Orem Campus collections.
A big thank you to the entire staff for their extra efforts to support the Wasatch Campus Library, especially Circulation and Technical Services. Cole oversees all circulation, including personnel training and collection management. Jessie is working on standardizing financial transactions and tracking materials for Wasatch. J continues to provide excellent access to the collection by transporting materials to and from the campus for patrons. Tony, Chelsie, and Alan have also been very integral to the seamless services offered. As we all know, Jennie and Paul are pros at managing the donations that are so integral to the Wasatch collection.
Wasatch Campus Library Hours
Monday— Thursday 8: 00 AM to 8: 00 PM
Friday 8: 00 AM to 5: 00 PM
Closed Saturday and Sunday
Wasatch Campus Library Update
UVU’s Wasatch Campus
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