The Information Commoner: Keeping Library Staff on Common Ground, 2011 March

              Information Commoner March 2011
Volume 5, Issue 7
Keeping Library Staff on Common Ground
In This Issue
What’s Our Policy 2
Department News 2
Ask the Tech Guy 4
Brag Box 7
Mike’s Message
Announcements
As the librarians are finishing spending out their collections dollars, one
might ask where the money goes. We begin the year with $100,000 assigned
to books, $70,000 to standing orders, $30,000 to media, $30,000 to
reference, $4,000 to browsing, and $4,000 to Wasatch. Print journals this
year came to $125,000 and about $320,000 pays for database subscriptions.
Doing the math, that’s $683,000. In addition, we spent $48,000 in one time
money given by the University for a total of $731,000. That comes to 42% for
books, and 58% for serials. Without the one-time money, that split would be
about 35% books and 65% serials. That’s a pretty acceptable balance
between the two, and a figure that we watch as we continue to try adding
databases in the future.
One interesting initiative this year was our movement from print to
electronic reference sources, managed ably by our reference coordinator,
Trevor Young. We had already subscribed to the Oxford reference package,
as well as purchasing individual electronic titles. This year we are adding The
Oxford English Dictionary, The American National Biography, The Dictionary
of National Biography, and the CQ reference package of political science
reference titles. We are moving from print to electronic, and from a title-by-title
purchase of reference materials to a subscription-based reference
package. All of our online reference titles can be found here: www.uvu.edu/
library/researchtools/electronic_encyclopedias.html.
First Book Program
Beginning April 1, the Library will support the First
Book Program by encouraging students to pay off their
fines in the form of donated books. Students may
purchase childrens’ books in the UVU Bookstore and
bring their stamped receipts to the Circulation Desk to
apply toward fines. For more information about the
First Book Program, visit: www.firstbook.org.
2 INFORMATION COMMONER
Help Spread the Word about Proxy Borrowing
By Lesli Baker
Most faculty don't know about our great proxy
borrower service. In case you aren't familiar
with this service, here is how it works:
•  Primary borrower: Registered student,
faculty, adjunct faculty, or staff
•  Proxy borrower: Spouse, teacher's assistant,
parent/guardian, other
Proxy borrowing is available in special
circumstances when a registered borrower is
not able to check out material personally and
needs to send someone in his or her place.
Examples of valid proxy borrowing are when a
faculty member assigns an assistant to retrieve
Library materials for him/her, or when an ill or
disabled student sends a spouse or guardian to
retrieve materials.
The primary borrower and person they would
like to designate as their proxy must complete
and sign a one page form. The form must be
reviewed and approved by a Librarian or
Circulation Supervisor.
Once approved, a Proxy Borrower Card will be
issued to the proxy borrower allowing rights to
check out Library materials on the primary
borrower's record. The primary borrower will be
responsible for all late fines and other charges.
As you talk to faculty members around campus,
help us spread the word!
What’s Our Policy?
News from Serials
By Sarah Suazo
You may have noticed some changes in the
current periodicals section on the third floor.
We have begun a shifting project in our area
that may continue throughout the summer.
The current periodicals have been moved south
on the current periodical (short) shelving. All the
items are still there, they are just condensed.
Also, keep in mind when you are helping
patrons locate periodical items that certain
current periodical titles are permanently held
on the compact shelving. This means that 2011
issues could be in boxes in the compact
shelving. A label advising the patron to search in
the compact shelving will be found on the
current shelving.
If you have any questions about locating a
periodical title, please contact the Serials
department: Debbie (x6336), Sarah (x8313), and
Wendy (x8318). We are happy to help you find
what you need.
Thank you and we appreciate your patience as
we work to accomplish our shifting goals.
INFORMATION COMMONER 3
ED I TO R I A L IN FORMA T I ON
The Information Commoner is an
internal communication tool published
once a month by and for the Utah
Valley University Library staff. Input
from all library staff is encouraged.
The deadline for information submittal
is the third Friday of each month. Send
information to Lesli via email.
Library Staff Art Show
By Judy Robertson
The Art Gallery has been reserved for the first
Library Staff Art Show. The show is still in the
planning stages, but anyone who is employed at
UVU and works within the walls of the Library is
invited to participate. This is an exciting adventure
for the Library to reach out and encourage the
talents of coworkers, peers, and friends. Within the
library community, we can lend our support and
recognize the talents of our diverse staff.
A reception honoring those who participate is
planned. Several items have already been
submitted. They are amazing, and show such
talent—more than I anticipated.
Submission forms are available online:
www.uvu.edu/library/docs/ArtSubmissionForm.pdf.
The deadline for submissions is June 30. Completed
forms must be returned to me. The Art Gallery is
reserved from July 1 through mid August. The
actual display will begin Tuesday, July 5.
Painting, photography, ceramics, crafts—just about
any media are encouraged. There is the possibility
that a computer or projector may be available for
those wishing to submit video or audio clips,
performances, etc.
At the close of the show, the items will need to be
picked up Friday, August 19. While submitted
materials are in our possession, we will make every
possible effort to see that they are protected and
returned in the condition in which we received
them. However, we cannot be responsible for the
artwork in the event that it is lost, stolen, or
damaged.
Please spread the word to others in the building or
associated within the Library and encourage them
to participate.
First Book Program
By Jacques d’Emal
We'll be partnering with the Bookstore to support
the First Book program from April 1-30. The
promotional material should be in your hands soon.
We'll do things the same way as last year. Students
purchasing a children's book from the Bookstore
will get a stamped receipt. They will bring the
receipt to the Library and we will clear their fines.
We give $2.00 in credit for every $1.00 spent on the
book.
News from Access Services
News from Systems
By Mark Stevens
Planning and preparations continue for server
upgrades in coming weeks for Symphony and
ContentDM. Specific upgrade dates will be
publicized as soon as the documentation is
thoroughly reviewed to understand all
ramifications.
The electronic reserve server may also be
upgraded this summer if Sirsi provides the new
release.
Individual workstations will also be upgraded to
Windows 7 and Microsoft Outlook (which
affects your workstation email tools). Please
check with Azucena Aguayo if you might be
interested in being an early user and tester of
Windows 7 and Outlook.
4 INFORMATION COMMONER
News from Technical Services
By Keith Rowley
As of March 23, the Acquisitions department
has processed invoices totaling $176,553.46
since July 1, 2010 (in other words, items
received and paid for). We have $107,792.34
worth of items on order right now, leaving us
only $62,746.34 to encumber before the end of
the semester.
The librarians this year have done a very good
job of getting their requests to the Acquisitions
department in an orderly manner and the
Acquisitions people have done a wonderful job
of getting the orders into Symphony and out to
the vendors. Cataloging has also done a great
job of getting things through cataloging. We
seldom have a backlog of two or more carts
waiting to be cataloged.
This year we have received a large number of
donations, so large that the shelves in Technical
Services are full, and we have 72 boxes of
donations in storage waiting for their turn to be
processed. Jennie is hoping to get them all
entered and cataloged by Christmas. Wish her
luck!
Our Safari ebook holdings were recently
updated. We went from 2,442 titles to 2,878
titles. Right now we have 12,645 titles in our
online collection.
ASK THE TE CH GU Y
By Casey Cotita
Q: How can I keep my computer’s
power supply from sliding around and
falling off desks?
A: Take a large
rubber band (like
off of broccoli)
and put it on
your computers
laptop's power supply to help it stay
put.
News from Media
By Christy Donaldson
Last month was Oscar month! See our collection
for films that won or were nominated for Oscars
this past year. Some of the films are already in
our collection; some will be here soon. The
King’s Speech walked away with the big awards
this year for Best Picture, Best Original
Screenplay, Best Actor, and Achievement in
Directing. Inception walked away with four
awards. The Social Network racked up three
awards, while Alice in Wonderland, Toy Story 3,
and The Fighter each came away with two
awards. The complete winner list is as follows:
Best Picture: The King's Speech
Achievement in Directing: The King's Speech,
Tom Hooper
Best Actor in a Leading Role: The King's Speech,
Colin Firth
Best Actor in a Supporting Role: The Fighter,
Christian Bale
Best Actress in a Leading Role: Black Swan,
Natalie Portman
Best Actress in a Supporting Role: The Fighter,
Melissa Leo
Best Animated Feature Film: Toy Story 3
Achievement in Art Direction: Alice in
Wonderland, Todd Cherniawsky, Stefan
Dechant, Andrew L. Jones, Mike Stassi, and
Christina Ann Wilson
Achievement in Cinematography: Inception,
Wally Pfister
Best Costume Design: Colleen Atwood, Alice in
Wonderland
Best Documentary (Feature): Inside Job
Best Documentary (Short Subject): "Strangers
No More"
Best Film Editing: The Social Network
Best Foreign Language Film: In a Better World,
Denmark
Best Makeup: The Wolfman, Rick Baker and
Dave Elsey
Best Music (Original Score): The Social Network,
Trent Reznor and Atticus Ross
Best Music (Original Song): "We Belong
Together" from Toy Story 3, Randy Newman
Best Short Film (Animated): "The Lost Thing,"
Shaun Tan and Andrew Ruhemann
Best Short Film (Live Action): "God of Love,"
Luke Matheny
Best Sound Editing: Inception, Richard King
Best Sound Mixing: Inception, Lora Hirschberg,
Gary A. Rizzo and Ed Novick
Best Visual Effects: Inception, Paul Franklin,
Chris Corbould, Andrew Lockley, and Peter Bebb
Best Writing (Adapted Screenplay): The Social
Network, Aaron Sorkin
Best Writing (Original Screenplay): The King's
Speech, David Seidler
INFORMATION COMMONER 5
6 INFORMATION COMMONER
By Annie Smith
Congressional Quarterly is one of the most
respected publishers of politics, government,
and current issues books in the United States.
We are pleased to announce that we have
added reference books from their library to our
online offerings. These books cover diverse
topics including the United States Supreme
Court, interest groups and lobbying, historic
documents, social and environmental issues,
Congress, diplomacy, and much more.
These titles have been integrated into our
online catalog, our research guides
(www.uvu.edu/library/guides/), and online
reference page (www.uvu.edu/library/
researchtools/electronic_encyclopedias.html).
News from the Sutherland Archives
News from Reference/Instruction
The Encyclopedia of the First Amendment, one of 32
titles in the CQ Library
By Catherine McIntyre
Brent recorded two oral histories this month for
Michele Welch’s “Utah Women’s Walk“ project.
We hosted Ann Leavitt, mother of former Utah
governor and Secretary of Health and Human
Services Michael O. Leavitt on March 15, and Dr.
Reba Keele, UVU professor of Public and
Community Health, on March 21. We’re very
happy to be able to host many of these
interesting interviews, and Brent does a great
job with the audio and video recording.
Aimee has continued to work with Timber
Anderson, the student intern in Deaf Studies,
and they are now turning their attention to a
large donation of papers from the U.S. Deaf
Basketball Association. Dr. Bryan Eldredge in
Deaf Studies, who facilitated the donation of
these materials, also has items such as trophies
and old assistive devices that he wants to
display in the Archives in the future.
We have been fortunate to have Anne Morrey
doing some transcribing in the Archives. She is
completing internship hours for Dr. William
Cobb, and has been transcribing some of the
interviews from the Vietnam Era Oral History
Continued on next page.
INFORMATION COMMONER 7
Continued from previous page.
Project. Anne works full time in the Admissions
office on campus, and it has been great to get to
know her.
We picked up about 75 more oral history projects
from Dr. Kathren Brown, whose students have
interviewed veterans of World War II. Once
processed, these will be added to the catalog and
join the 130 others that we have already done.
They are fascinating stories that we plan to digitize
in the near future.
On April 27, I will be hosting the Spring 2011
meeting of the Utah Academic Library
Consortium’s Digitization Committee here at UVU.
Digitization librarians from all of the academic
libraries in Utah, as well as from BYU-Idaho,
University of Nevada-Reno and University of
Nevada-Las Vegas will be attending in person and
via Wimba.
Starting in May, we will have a new intern in
Archives. Jeremy Myntti, who currently works in
digitization at Ancestry.com, is completing an MLS
at the School of Library and Information Studies at
the University of Alabama, Tuscaloosa. He wants
experience in the basics of archival processing, so
we’ll have plenty of work for him to do! He will be
here through the end of July.
Also, May starts the busy “Conference
Presentation” season! On May 13 I’m participating
in a panel discussion at ULA’s annual conference
with other Digitization Committee members about
the benefits of online finding aids and the basics of
how to get started creating them. Then May 19-20
I’ll be in Boise, Idaho for the Conference of
Intermountain Archivists, where I’ll participate in a
presentation on how doing oral histories can foster
good relations and participation between archives
and the community. And finally, May 26-27 brings
the Mormon History Association conference in St.
George, where I’ll be staffing a publicity table for
the Mountain West Digital Library.
BR A G BO X
Library Award Winners
The winners of the annual Library
Awards were announced on March 3.
Library Employee of the Year
Brent Seavers
Library Aide of the Year
James Kemer, II
Special Projects Award
Annie Smith