The Information Commoner: Keeping Library Staff on Common Ground, 2010 September.

              Information Commoner
September 2010
Volume 5, Issue 2
Keeping Library Staff on Common Ground
In This Issue
What’s Our Policy 2
Department News 2
Ask the Tech Guy 7
Mike’s Message
The Northwest Accreditation team will be here November 3 - 5. Changing to
university status triggered a full review within two years. Typically, the reviewer for
Standard 5 (Library and Information Resources, which includes IT) will spend one
day looking at the library and one day meeting with IT. In addition, meetings are set
up with faculty and students as well. The final day is limited to an all-campus
meeting in the morning where recommendations and commendations are read.
As you see, the time is quite rushed and the reviewer usually meets with the
Director and other staff if some clarification is needed. The full report is sent a
month in advance so that the accreditation team has time to read it. Most of the
subsequent interviews will clarify points left unclear in the report. Anyone could be
asked questions, so everyone needs to be available to assist in any way needed.
When you stop to realize that we have moved into the new Library since we were
last visited, I think the Library will be one of the most improved entities on campus.
I am currently reading through the full campus report. When I
finish, I will put the report on reserve. Reading Standard 5 is
important as reviewers like to see that everyone participated in the
writing and is knowledgeable about what it says. A meeting will be
held on October 6 at 9:00 AM in SC206b for an overview of the
process. You never know who will be asked what.
Announcements
Limited Hours
The Library will be on limited hours October 14—16 for Fall
Break. We will be open from 8:00 AM to 5:00 PM.
Guest Speaker
Steve Lutz will give a presentation on the history of the Emergency Services
program at UVU, as well as to celebrate Utah Archives month, on October 27 from
1:00 -2:00 PM in LI 120. This presentation is part of the Archives’ celebration of the
50th Anniversary of the Emergency Services programs at UVU.
Halloween Costume Contest
The Library will be hosting its annual Halloween Costume contest on Friday,
October 29. A winner will be chosen via FaceBook. Please be sure to vote!
2 INFORMATION COMMONER
What’s Our Policy? News from Access Services
Group Study Rooms
By Lesli Baker
As we have all seen, the group study rooms are very
popular! As a refresher, here are the policies
concerning these rooms:
•  Rooms may be scheduled up to four days in
advance from the online calendar.
•  Students may reserve rooms for up to four hours
a day, but can only make one reservation a day
(24 hour period). This means if a student
reserves a room for one hour on Tuesday at 8:00
PM, he or she will not be able to make another
reservation until Wednesday after 8:00 PM.
•  Groups have priority. If a group needs a study
space, we can ask individuals to leave a room.
Faculty members often use the group study rooms
for consultation sessions. If faculty need to make
reservations beyond the software’s limitations,
please direct them to me, Carlos, or Ben.
By Trevor Morris
Circulation is pleased to welcome two new part-time
library aides to fill in during our most sparsely
staffed times. Samantha Sands hails from exotic
Lehi, Utah. Her major is elementary education and
she would like to teach 6th grade. She has worked at
the Snow College library. Her favorite foods are
Italian and hot wings. She likes to watch soccer. Her
hobbies include photography and baking. She will be
working late nights to help with closing.
Victoria Tkurova comes to us from sunny Siberia,
known for its beaches and piña coladas. Her major is
economics and her favorite food is borscht, a
traditional Russian soup made with beets. She has
been in the USA for two months and speaks
“gooder” English than Trevor and Claudine. She likes
to do yoga and play tennis. Victoria will be working
late afternoons and early evenings.
Inventory
By J O’Day
The inventory project is coming along nicely. Using
the Digital Library Assistant (DLA) we have scanned
the regular collection and then compiled a list of
titles which are on the shelf. This was by far the
most time intensive part of the process. When that
was finished we created a list of titles which should
be in our holdings, but do not show up on our list of
scanned titles. Now we are physically going through
the collection searching for those items. We
completed one sweep of the collection, compiled a
revised list, and are now partway through a second
sweep. Next, we plan on searching the other
collections for the items we don’t find on the fourth
floor.
E D I T O R I A L I N F O R M A T I O N
The Information Commoner is an internal
communication tool published once a month
by and for the Utah Valley University Library
staff. Input from all library staff is
encouraged.
The deadline for information submittal is
the third Friday of each month. Send
information to Lesli via email.
INFORMATION COMMONER 3
By Christy Donaldson
Food, it's what's to eat! Here's your media
department's focus on food. With the end of the
farming season soon coming to a close, it's time to
finish putting up your garden stock and start eating.
Here is our list of videos to help make your fall food
more fun:
•  Pressure Cooker (TX 667. P
74)—Intercity Philadelphia
High School students learn
what it takes to be a chef.
•  Inventing Cuisine (TX 719.
T 7657)—A French TV
series that gives you a new
taste on French cuisine.
•  Julia Child's Kitchen Wisdom (TX 651. C 523)—
She speaks for herself.
•  After Hours with Daniel: Food Tastes Better
After Hours (TX 651. A 38)—What the chefs
cook for themselves.
•  Practical, Healthy Cooking (TX 714. P 7338)—
Something we can all use.
•  Julia Child! America's Favorite Chef (TX 649. C
47 J 84)—Who doesn't love Julia Child?
•  Gourmet's Diary of a Foodie (Season One: TX
725. A 1 G 6876)—This PBS series follows
foodies around the world.
•  Cook Like a Chef (Season
One: TX 714. C 665)
•  Julia and Jacques Cooking
at Home (TX 719. C 373)—
Another culinary classic.
•  How to Cook Your Life: A
Cooking Class with Zen Priest and Chef Edward
Espe Brown (RA 784. H 69)—Learn to cook
while also learning Zen principles.
•  Julie & Julia (PN 1995.9. B 55
J 8554)—The blockbuster
movie about Julia Child and
Julie Powell cooking from her
book. (We also have the book
in the browsing collection: TX
649. P 66 A 3.)
So, get out there and whip your
taste buds into a frenzy with food films!
News from Media
By Sarah Suazo
We are excited to be working with a great group of
library aides again this year.
Ben and Heidi are both returning and spending some
time with us in Tech Services, as well as working in
Circulation. Also returning is Candace, who is
finishing up her degree in photography.
Joining us for the first time is Sean Orton, who will
be working both in Technical Services and
Circulation. Sean is a Public History major from
Sandy, Utah. He is married and has two children.
Sean also works in sports television broadcasting
when he isn’t helping us out at the Library.
News from Serials
4 INFORMATION COMMONER
News from Systems
By Mark Stevens
EZProxy Server Cutover Is Complete
The UVU Library's off campus database article access
is now being proxied by the new Linux virtual server.
The new server seems to be performing normally
and is noticeably faster than our old server. The old
server will be kept running as a backup proxy server,
and to support our WEBRPT reporting requirements.
Curriculum Committee Attendance
UVU Library has is now sending a representative
(Mark) to attend the UVU Curriculum Committee
meetings. The meetings appear to be well organized
for review and approval of proposed additions and
changes to UVU's programs and classes. We hope to
leverage this preview of upcoming changes to
inform subject librarians of how they may initiate
the purchase of needful materials for our collections
and provide applicable departmental support. All
changes must be approved by November 1 to be
implemented the subsequent fall, which provides us
a comfortable lead time for preparation.
News from Reference/Instruction
By Annie Smith
The Library has added three new subscription
databases this fall. You may have seen them
advertised on the Library’s homepage, but here is a
run down of what they can do for us.
Dance in Video
Because researching topics in dance is as much
about watching performance as it is about reading
critical articles, the Library has subscribed to this
unique database. Dance in Video offers access to
over 200 videos of dance performances, ethnic and
folk dance, dance technique, and much more.
SPORTDiscus
SPORTDiscus covers sports and sports medicine. This
is the ideal database for those tricky questions about
college sports, sport medicine, and other related
topics. Dance students and faculty can also use this
database to learn more about kinetics, dance
anatomy, and injury prevention. SPORTDiscus is an
EBSCOHost database.
ATLA Religion Database
ATLA is another EBSCO database that offers
coverage of academic articles about religion,
theology, church histories, and social issues in
religion.
In addition to these subscription databases, we have
also added links to two free pre-print archives: ArXiv
and Nature Precedings. Unlike the articles in our
other databases, these pre-prints are copies of
articles voluntarily published by their authors before
they appear in the journals. They may include typos,
but they are a great source for full text in the
sciences. ArXiv covers physics, mathematics,
astronomy, and related topics. Nature Precedings
covers life sciences and some health topics.
INFORMATION COMMONER 5
By Keith Rowley
With Janet gone and Shuyi on vacation, it has been
pretty quiet in Technical Services, but a lot is still
getting done.
We are very happy to announce that Paul has been
promoted to the Cataloging Manager position that
Janet held. The Cataloging Assistant position is now
empty and that position will be announced shortly.
On September 23, Keith, Paul, and Mike attended an
Introduction to RDA class at the State Library. RDA
(Resource Description and Access) is a new standard
for cataloging that will probably be adopted in the
next year. But we have to wait until Symphony is
updated for the new standard before we will be able
to fully adopt it.
Our music score collection is still growing. Within the
next month expect, another 100 scores will added to
our collection on the second floor.
Last month, we received a very large donation
(about 84 boxes) of high quality art books from the
University of Utah Art Museum. We hope to get
them all processed and on the shelf within a few
months.
News from Technical Services
News from the Sutherland Archives
By Catherine McIntyre
I attended the Utah History Conference on
September 10, 2010, at the Rio Grande Depot in Salt
Lake City. I had arranged for the Mountain West
Digital Library to have a display and information
table, and several of us from the UALC Digitization
Committee staffed it throughout the day, including
Kim Rollins, our former assistant library director and
now Public Affairs Coordinator for UALC. We had
quite a few historians and researchers stop by to
find out more about the MWDL, as well as several
who said that they might consider adding their
collections to the MWDL in the future.
The same day, I attended two sessions on Oral
History best practices, and a presentation by Steve
Lutz, assistant director of UVU’s Utah Fire and
Rescue Academy, whose research deals with a
historic fire that destroyed the Victory Theater in
Salt Lake City in May 1943. There were many code
violations, poor equipment, and lack of firefighter
support which led to the death of a firefighter there.
The political fallout from the fire was quite
spectacular as well.
Steve Lutz will be giving a presentation on the
history of the emergency services program from
1960 to the present during our Utah Archives Month
activities, on October 27 from 1:00—2:00 PM in the
Library lecture hall (LI 120), as the Archives
celebrates the 50th Anniversary of the Emergency
Services programs at UVU. He will also include
information on the history of the program here, and
firefighting in Utah in general. Steve is working on a
book about firefighters in Utah who have died in the
line of duty. I hope that you will all attend his
presentation.
For Utah Archives Month in October, the Archives
will also host a display of historic photos, manuals,
Continued on next page.
6 INFORMATION COMMONER
equipment, and other items from the Utah Fire and
Rescue Academy (UFRA) to help them celebrate
their 50th Anniversary.
A new digital collection that we are beginning to
work on is the Rivoli Theater. This is a senior project
for Yvette Beaudoin, a Digital Media student, who is
part of a committee working to raise money to save
and renovate the Rivoli Theater in Springville. Yvette
is collecting photographs, newspaper articles,
theater playbills and advertisements, and many
other items dealing with the history of the theater
from 1935 to present. She scans the items, and we
are creating a digital collection for them in
CONTENTdm. It’s an interesting project, and will be a
unique addition to the other student theses and
senior projects in our Digital Collections.
We are also in the planning phase of a new exciting
project—we are going to be the physical and digital
repository for several thousand wax sound cylinders
that were used to record audio before LP recordings.
Mike Wisland of Digital Media Technology, an audio
restoration expert and one of Brent’s teachers, owns
many of these cylinders, and would like to donate
them to the Archives as well as help us create a
digital library of the audio on these cylinders.
Most cylinders were made
between 1880 and 1930,
before being replaced by
vinyl records. Professor
Wisland’s cylinders include a
speech by President
McKinley, songs, jokes and
stories, language lessons,
and many other types of
recordings of interest to historians, musicologists,
sociologists, linguists, and other researchers. Brent
will be the go-to person for facilitating this
collection, and we are very excited about the
possibilities. The creative ways to use this collection
will be seemingly endless!
I am attending a Utah Academic Library Consortium
(UALC) Digitization Committee meeting Thursday
September 23. I’m the facilitator of the Outreach
Task Force, and will be reporting on the activities
that we’ve been doing to promote the MWDL, such
as the publicity table at the Utah History
Conference. Also, I was just elected to be the co-chair
elect of the Digitization Committee, so that will
certainly be a new learning experience for me!
I will also be attending the Fall Caucus for the
Conference of Intermountain Archivists (CIMA) on
September 29 at the LDS Church History Library in
Salt Lake City. I am a CIMA council member and on
the mentoring subcommittee.
Ad for the Rivoli Theater, 1958
Example of a wax cylinder
INFORMATION COMMONER 7
ASK THE TE CH GU Y
Q: What’s going on with printing in the Information Commons?
A: Here are some recent updates from the meetings I have attended.
•  Macintosh computers still cannot print.
•  Wireless will be available soon, a web based solution. The only problem is that it will not accept all file
types, only well known ones.
There are also some other updates:
•  A mandatory change in everyone's password will begin on the 11th of October. All new passwords will need
to have a minimum of 8 characters and include special characters.
•  Patrons also have been told, via UVAnnounce and computer screen messages, that the U drive also does
not exist anymore.
•  Student can now buy 4GB flash drives at the Reference desk for $10.
More information will follow as it becomes available.